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Review Project Audit Results

Key Question: Is the plan current with respect to the work effort and time to complete the project?

"As with the project charter, the currency of the project plan is essential for a successful project completion. It is extremely important to keep the project plan up-to-date to reflect the most current status of the project's progress. If you find the only project plan you have is the one that was used for project funding, you will need to build the 'go-forward' plan to help you track the project. Again, it is time to assemble the project team to bring the plan up-to-date. You will perform the necessary subset of the activities described previously to complete the plan's remaining activities, tasks and dependencies with their associated estimates."

"Once the plan is recast, you must put a policy in place that requires the collection and posting of hours expended by task and estimates-to-complete open tasks to the project plan on a weekly basis. In addition to the benefits we've already mentioned, by taking this weekly inventory, the manager will now be able to recast the plan each week, get insight into estimate-to-actual variances and manage these variances. With this knowledge, the project manager will be able to raise issues in a proactive mode rather than react to schedule slippage and cost overruns. If your project manager is unable or unwilling to manage the plan on a weekly basis, then it's time for a change in project management."

The above is an excerpt from a book written by Sanjiv Purba and Joseph Zucchero, published by McGraw-Hill/Osborne, 2100 Powell Street, 10th Floor, Emeryville, California 94608 U.S.A. Sanjiv has over 20 years of experience managing large projects and many years engaged in rescuing ailing projects.