While it may be possible for some people with exceptional memories to memorize this information, process by process, that would be impossible for the majority of people! But don’t despair; here are some tips to help you acquire all the knowledge you need for your PMP® Exam preparation.
Don’t try to memorize this information. Doing so will only frustrate you and may cause you to lose your focus and fail the exam.
Concentrate on understanding each process in the context of:
Focus on the Tools & Techniques each process uses. The Tools & Techniques define the activities that support the process. They also act upon the inputs to develop outputs. For example Qualitative Risk Analysis uses the Risk List developed in Risk Identification to identify the risks to be qualified. Understanding what the process accomplishes (the assignment of a score representing probability and impact to a risk for the purpose of ranking them) helps you intuitively understand its inputs. The risk list is the obvious source for the risks of the project.
Make sure that your PMP® Exam preparation efforts are focused on understanding how each process in the menu of project management processes benefits planning, executing, monitoring & controlling, or closing out the project. When you have a solid understanding of the activities occurring in each process, you’ll be able to determine which inputs it needs and which outputs it produces.
The PMP® Exam may contain questions that test your knowledge of inputs, outputs, tools, and techniques, but remember that these are multiple choice questions and the best answer will always be one of the choices. Your ability to relate the information in the question to a process combined with your understanding of that process will enable you to identify the best answer even when you can’t remember all the inputs, outputs, tools, and techniques.
PMP and PMBOK are the registered marks of the Project Management Institute, Inc.